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Point to Point panoramic meeting
The Panoramic view bridges two different meeting rooms into one seamless meeting with a life-like overview of all meeting participants. The Room Panorama dissolves distance, allowing teams to forget about the technology and focus on getting stuff done.
At Cisco we want to make the whole meeting experience as great as possible.
To make video meeting participants have the best appearance, they should be lit with light coming from both the front, top and back. To achieve this, use a glare=free luminary with a beam angle of 90deg or wider. The recommended light intensity for faces is 400-500lux, measured vertically. We recommend 700-900 lux on horizontal work surfaces. The lighting in the room should be even, with little variance between light and dark areas.
It is important to be aware of the location of the video system’s microphones. They should not be covered or placed too far away from meeting participants. Your room’s reverberation time and noise levels define how well far-end participants hear you. For a given room, the distance between the microphone and the talking participant determines the ratio of direct sound to reverberant sound. A microphone closer to the participant receives a higher level of direct sound relative to reverberant sound, which is preferable. There is a recommended limit for the maximum tolerable distance between a participant and the closest microphone depending on the room volume, noise levels, reverberation time and the type of microphone used. For omnidirectional microphones in well-treated rooms (Lp,A,T < 30dB, 0.3s < RT60 < 0.4s), a maximum distance of 1 meter is recommended. For directional microphones under the same conditions, the distance between the talking participant and the microphone can be up to 1. 5meter.In poorly-treated rooms, or where these distances are exceeded, sound quality will be negatively impacted.
Acoustic treatment is crucial for providing the best meeting experience for both local and video meetings.
The ceiling is an important surface for providing acoustic absorption in the room. A suspended acoustic ceiling consisting of Class A or NRC > 0.9 acoustic tiles is recommended.
Place absorption on at least two, preferably adjacent walls, such that there are no parallel pairs of untreated walls. The wall around the Room Panorama system or the opposite wall should be completely covered with porous absorbers.
The windows are arranged in segments that are at an angle to the opposite wall. This suppresses flutter echo. Further, transparent, micro-perforated plastic panels are mounted at 10 cm (4") from the glass to provide additional sound absorption. This reduces reverberation. These panels maintain the aesthetics of the room and allow in daylight. Where windows are parallel to the opposite wall, transparent acoustic panels should still be mounted in segments at a slight angle (3-5°).
The carpet reduces the sound of footsteps and chairs being moved.
A busy background can be disturbing when using video and makes it harder to focus. Back to back seating may allow video participants to see the screens of colleagues and this might introduce some privacy issues. A thin privacy screen may be placed or hanged between rows to maintain a calmer background.
Good furniture can be essential in a good meeting experience. We recommend using a slightly slanted table when there are three or more participants seated on the long side of a table. It should be wider on the end closest to the system so that everyone can see the screen and be seen on camera. For seating, we recommend fabric finishes on chairs to enhance sound and acoustic quality.
The acoustic qualities of the room affects the in-room experience as well as the experience for the people on the remote end. It is essential to consider the acoustic qualities of your room during the setup. There are multiple technologies available to enhance the acoustical qualities of your room (window placement, ceiling, flooring, walls).